The Barn at Silver Oaks | Frequently Asked Questions
Just about everything you need is included when you book our venue. The natural beauty of the barn and the property is breathtaking. Many brides have said, ” all you really need is a caterer, flowers, a bartender, a DJ, a photographer and a cake”. Everything else is provided as part of our package.
Do you do winter weddings?
Currently, we are open for events from May through the second week of November.
Is the barn heated?
The barn can be heated for those chilly, Maine, days. We can arrange to have a propane heater rented for you from a local vendor and set up for approximately $250 dollars, including the propane. We have used it for days less than 30 degrees and it works fine.
What happens in case of rain?
We have ample space and a backup plan in place for conducting the ceremony, cocktail hour and reception inside the barn. We have much expertise with this situation and our team are happy to assist during inclement weather.
Another option during bad weather are the rental of tents to cover the Ceremony Arbor, Outdoor Reception Arbor and Bandstand. We have made these rental arrangements for couples in the past and everything was simply beautiful!
Do you provide catering?
We are a venue only facility however; we have an outstanding list of preferred professionals that we can recommend to you for all of your needs.
How many people can fit in the barn?
The barn has an internal capacity of over 700 standing guests. The formal seated capacity within the barn is ~400 guests.
Do you have lodging available for guests?
Yes, we have a few very good options. There is a spectacular lodge with cabins available directly across the lake from the barn, about a 2 minute drive by car. These can be viewed here: Preble House
We also have an arrangement with HomeWood Suites, by Hilton. There is a dedicated account representative that will assist you and your guests with booking your rooms. We have secured discounts that are only available to Silver Oaks bridal parties and their guests. Here is a link for more information: Homewood Suites
Do you have an outdoor area for receptions or dancing?
Yes, we have constructed a tremendous, 80ft. long by 40 ft. wide, outdoor reception arbor. This arbor is covered with Edison Bistro lights and is open to the beautiful Maine starlit skies. The standing capacity is over 500 guests and the seated, dinner capacity is ~250.
Do you have an area for a band to set up their equipment and play?
Yes, just adjacent to the outdoor reception arbor is our outdoor bandstand platform. This elevated deck has all of the necessary electrical needs for your band or DJ. Inside the barn there is also ample space and electrical for bands.
Are there any restrictions on music?
The Town of Winthrop has an ordinance stating that all amplified music will be turned off at 10pm. This is consistent with most venues in the State of Maine. We ask that the music end at 10 pm with last call shortly thereafter with the expectation that your guests have left the property by 11 pm.
Can we bring our own alcoholic beverages?
Yes, however, you must obtain host liquor liability insurance with $1,000,000 of coverage. You will also need to hire a professional bartending service that are both TIPS & ServSafe Certified. These are reasonably priced and we have several of them for you to choose from on our preferred vendors list. (This also applies to any rehearsal party that you may be planning.)
Do you have an outdoor fire-pit area on the property?
Yes, we have a very comfy, fire-pit area for you and your guests to sit out under the stars and enjoy each other’s company, while in complete view of the outdoor reception arbor and bandstand. We can even provide firewood for your event and have it stacked and ready for your pleasure.
Do you allow fireworks on the property?
Yes, as long as this Town of Winthrop Fireworks Ordinance is followed to the letter of the law: FireWorks Ordinance
Do you have an outdoor ceremony arbor?
Yes, we have constructed a beautiful, rustic ceremony arbor, complete with an aisle and bench seating enough for ~75 seated guests.
Do you perform the wedding ceremony?
Yes, Gene is an officiant and he would be honored to marry you, just call him to make the appropriate arrangements.
Do you have parking on site?
Yes, we have on- site parking for ~40 cars. For larger weddings we will need to make other arrangements for shuttling to a parking lot 1,000 feet from the barn.
Do you allow dogs on the property?
We do! Just be sure that someone is assigned to clean up duties so that nobody steps in any surprises!
Do you provide tables and chairs?
Yes, we provide 200 of the most desired “Cross-back” Chairs as well as 20 rustic “Farmhouse” Tables for serving 200 guests. The farmhouse tables are 10 feet long and 40 inches wide. Each table will comfortably seat 12 people.
We also give you 5 Hi-Top Cocktail tables. These will need rental linens. The linens can be either 120 inches round if you want them to fall like a dress or 132 inches around if you want them to be tied at the bottom.
Are we permitted to use our own caterers and other vendors?
Yes, as a caterer is mandatory, If you are interested in using a catering company or bar service not on our preferred vendor list, this is fine, we just ask that you provide us with their name so we can familiarize them with our facilities. Other vendors are at your own choice and discretion.
The reason we recommend certain vendors is because, with experience comes excellence. These vendors have proven to be trustworthy, experienced and have met our high standards of excellence and quality.
Do you require any security deposits prior to the wedding?
You will need to place a fully refundable $500 security deposit. These will be provided 90 days before the wedding date and will be returned promptly after the wedding.
You will need event insurance that may be obtained by EventHelper, or a provider of your choice. (When asked, choose Yes, for Alcohol coverage and Yes, to Waiver of Subrogation) These 2 coverages are mandatory. Host Liability coverage is sufficient. Please add The Barn at Silver Oaks as an additional insured corporation.
Are there restrooms at the barn?
Yes, we have 3 separate and luxurious, air conditioned & heated restrooms for your use. We also have a wheelchair accessible restroom for our guests.
Are there catering facilities at the barn?
We provide a large, dedicated catering area with stainless steel tables, commercial sink, a commercial refrigerator and freezer & microwave oven. We also have two 24ft. long rustic buffet tables. Most caterers feel this suits their needs just fine, as most cooking will be done off site. If you need a full chef’s kitchen, our rental partner can provide anything you need for an extra fee.
Do you have an area at the barn that the bridal party can get prepared before the wedding ceremony?
Yes, we have a beautiful bridal suite inside the barn. This boudoir has 3 private dressing rooms, 4 vanities, a seating area with comfortable furnishings, a complimentary bottle of champagne & juice to sip mimosa’s with your bridal party, mothers, grandmothers, etc. before the wedding ceremony.
Is there a bar within the barn for cocktail receptions during the rehearsal party and wedding?
Yes, within the barn, we have built a very large & fully equipped bar and lounge seating area.
Does the barn have a fire suppression, (sprinkler) system?
There is nothing more important than the safety of our guests. It is for that reason that The Barn at Silver Oaks Estate is fully compliant with NFPA 13 Fire Standards. We have a state of the art fire suppression sprinkler system, code compliant exit doors, with panic hardware, full exit lighting and fire extinguishers in case of any emergency. Every barn venue in Maine needs to be compliant with these standards or risk having their venue fined and or closed down. This could perhaps be the single most important question to ask your venue. Without a fire sprinkler system, you run the risk of having an investigator from the Fire Marshall’s office show up on the day of your wedding and ask everyone to leave.
What is the procedure for securing my future wedding date?
In order to lock-in your future wedding date, a non refundable, 50% deposit will need to be placed. The remaining balance will be due 90 days before your wedding date. Once you are ready to book a date, we will send an electronic invoice via QuickBooks. You can choose to pay via all major credit cards, cash or check made out to The Barn at Silver Oaks.
What is your refund policy?
Deposits for securing your event date are non refundable as we block the date off of our website immediately upon booking, making the date unavailable for other interested couples.
Do you barter for services?
Yes, we are open to bartering for goods and services.