Frequently Asked Questions
What dates do you have available?
We are currently booking Wedding Season, 2023.
No need to wait for an email response, Here is a link to our live, online calendar. Click here to see if yours is available: Calendar
Just about everything you need is included in one, easy to understand price.
We believe venues should never nickel & dime their clients with extra fees or service charges.
Almost everything else is provided as part of our package like 200 cross-back chairs, 20 farmhouse tables, restrooms, indoor & outdoor bars, dessert tables, décor, draperies, chandeliers, etc.
What is the total cost for leasing Silver Oaks?
Our easy to understand fee for a wedding weekend is: $12,000 Dollars. This includes two fully stocked and staffed bars with Beer, wine and liquor for cash bar. (open bar is also available at no additional fee.) Your rehearsal dinner and party bar services are also included. There are no other surcharges or fees. In order to secure your date, a non-refundable, 50% initial payment is required. The remaining balance due will be collected 90 days before the wedding day.
For other events, such as Galas, Fund Raisers, Proms, Concerts, etc. Please call for pricing.
How long do we have the barn for?
Typically, Fridays are for you to decorate, set up and conduct a rehearsal for the wedding. You can opt for having a rehearsal dinner at the property or at a local restaurant. If you choose the barn for your rehearsal, you are required to have a licensed caterer, per State requirements.
Rehearsal Fridays have a designated time frame of 8 hours, starting at a pre-designated time of your choice and ending at 8pm, to allow for adequate set-up time for Saturday’s wedding & reception.
Rehearsal dinners are typically for the bridal party and their significant others, (max. capacity ~35 guests). The barn will have already been cleaned and prepped for Saturday’s wedding and reception, therefore, rehearsal dinners are conducted at our gorgeous outdoor reception space so as not to worry about your décor being disrupted or ruined at the last minute prior to the big day.
A licensed caterer is required for both your rehearsal party and your wedding reception. “Pot-luck” or “do it yourself” meals or “bring your own” alcohol are prohibited by law.
Wedding Saturdays begin as early as 9am. Many bridal parties have their hair and makeup done at the barn.
Do you do assist with setup, breakdown & cleaning?
Yes, we have a staff onsite that assists with set-up & breakdown, you are not responsible for any clean-up. The only items that you are responsible for are the personal items that you bring in with you. All dishes, linens, flatware, glasses, garbage and other related items are the responsibility of the caterer, bar service & rental company, leaving you worry free!
Do you do winter weddings?
Currently, we are open for events from May through October.
Is the barn heated?
Yes, new for 2020, we have had a new heating system installed in the barn. It’s not often that we need it however on those chilly, early Spring mornings or brisk Fall evenings, it’s nice to now have a system in place to make us all cozy!
On another note, our new system now allows for a rental air conditioning unit be attached to it. On those blistering summer days you now have the opportunity to cool the barn to your liking.
We have ample space and a well tested backup plan in place for conducting the ceremony, cocktail hour and reception inside the barn in case of rain. We have much expertise with this situation and our team are happy to assist during inclement weather. Rehearsal Friday can also be done inside the barn adjacent to the catering area.
Another option during bad weather are the rental of tents to cover the Ceremony Arbor, Outdoor Reception Arbor and Bandstand. We have made these rental arrangements for couples in the past and everything was simply beautiful!
Do you provide catering?
We are a venue only facility however; we have an outstanding list of preferred professionals that we can recommend to you for all of your needs.
A licensed caterer is required for both your rehearsal party and your wedding reception. “Pot-luck” or “do it yourself” meals or self-serve alcohol are prohibited by State Statute.
How many people can fit in the barn?
The barn has an internal capacity of over 500 standing guests. The formal seated capacity within the barn is ~440 guests. We supply 200 chairs and gorgeous farmhouse tables, should you need more, there are rental companies that have matching furniture.
Tell me about local lodging.
We have an arrangement with HomeWood Suites, by Hilton as well as others. There is a dedicated account representative that will assist you and your guests with booking your rooms. We have secured discounts that are only available to Silver Oaks bridal parties and their guests. Here is a link for more information: Homewood Suites
We also have a terrific list of AirBNB’s to choose from.
Do you have an outdoor area for receptions or dancing?
Yes, we have constructed a tremendous, 80ft. long by 40 ft. wide, outdoor reception arbor. This arbor is covered with Edison Bistro lights and is open to the beautiful Maine starlit skies. The standing capacity is over 500 guests and the seated, dinner capacity is ~250.
We have also just added an outdoor bar pavilion adjacent to the lighted reception arbor. It works perfectly for the cocktail hour after the ceremony.
Do you have an area for a band to set up their equipment and play?
Yes, just adjacent to the outdoor reception arbor is our outdoor bandstand platform. This elevated deck has all of the necessary electrical needs for your band or DJ. Inside the barn there is also ample space and electrical for bands. We also have more than enough room for bands to set up inside the barn.
Are there any restrictions on music?
While there are no restrictions on indoor or outdoor music volume, The Town of Winthrop enforces an ordinance stating that all amplified music will be turned off at 10pm. This is consistent with most venues in the State of Maine.
Do you have an outdoor fire-pit area on the property?
Yes, we have two fire-pit areas, (one upstairs and one below), for you and your guests to sit out under the stars and enjoy each other’s company, while in complete view of the outdoor reception arbor and bandstand.
Do you allow fireworks on the property?
Yes, fireworks are permitted as long as the Town of Winthrop Fireworks Ordinance is followed to the letter of the law: FireWorks Ordinance
Do you have an outdoor ceremony arbor?
Yes, we have constructed a beautiful, rustic ceremony arbor, complete with an aisle and bench seating enough for ~75 seated guests.
Do you perform the wedding ceremony?
Yes, we can! If needed, we have 2 experienced officiants on staff, one male & one female, they would be honored to marry you, just call us to make the appropriate arrangements. There is a nominal fee for this service. The fee covers; Coordination of the rehearsal, creating a customized wedding script, conducting the ceremony and the execution and submitting of all legal paperwork to the State of Maine. You are, of course permitted to bring your own officiant.
What do I do about my marriage license?
Marriage licenses are issued at the town or city level. The couple must visit their town office in person to apply for the marriage license.
If both of you are residents of the state of Maine, you should both apply at the town office where at least one of you is a resident. If you are residents of different Maine towns, you both may apply in one town or the other – you do not need to apply separately in each town.
If one is from out of state, then both of you should apply in the town where one holds residency.
If neither of you is a resident of Maine, then you may apply in any Maine town office. It need not be the same town where you plan to be married.
Your marriage license is valid for 90 days and can only be used within the State of Maine. There is no longer a Waiting Period from the time your marriage license is issued until your wedding can take place. The person performing the ceremony is responsible for filing the marriage certificate with the town office that issued the marriage license.
Do you have parking on site?
Yes, we have on- site parking for ~30 cars. Unfortunately, the vendors that service your wedding as well as your elderly or handicapped guests will often time take up most of these spaces.
Couples are required to make arrangements for shuttling to a parking lot 1,000 feet from the barn. The address to our remote parking lot is: 30 Summer Street Winthrop, Maine 04364. We recommend several companies on our preferred vendors section. (This also removes your liability for serving alcohol to your guests)
Do you allow dogs on the property?
Yes, we allow for our couple’s to bring their dog. Just be sure that someone is assigned to clean up duties so that nobody steps in any surprises! Once the reception has begun, we ask that someone shuttles your fur baby back to your room or wherever you’re staying.
Do you provide tables and chairs?
Yes, we provide 200 of the most desired “Cross-back” Chairs as well as 20 rustic “Farmhouse” Tables for serving 200 guests. The farmhouse tables are 10 feet long and 40 inches wide. Each table will comfortably seat 12 people.
We also provide, at no extra charge, 15 Hi-Top Cocktail tables, 5 large, round tables and 5 large rectangular tables for specialty needs. These will need rental linens. The hi-tops need linens 120 inches, round.
Ceremony Arbor Dimensions for Florals:
7 1/2 wide by 5 1/2 deep by 12 ft high
Our cross back chairs are for events held within the barn only. Should you require chairs for outdoor events, you will need to rent from one of our preferred providers. (Rental chairs and tables must match what we offer you in an effort to protect our image to the public) All rental companies offer exact duplicates.
Are we permitted to use our own caterers & other vendors?
Yes, If you are interested in using a catering company not on our preferred vendor list, please let us know in advance.
Silver Oaks is the exclusive, licensed provider of all alcohol and bartending services.
The reason we recommend certain vendors is because along with experience comes excellence. These vendors have proven to be trustworthy, experienced and have met our high standards of excellence and quality.
Do you require any security deposits prior to the wedding?
You will need to place a fully refundable $1,000 damage deposit. This will be provided 90 days before the wedding date and will be returned promptly after the wedding.
You will need event insurance that may be obtained by EventHelper, or a provider of your choice. (When asked, choose Yes, for Host Alcohol coverage and Yes, to Waiver of Subrogation) These 2 coverages are mandatory. Please add The Barn at Silver Oaks as an additional insured entity. (The cost for a standard 175 person wedding is around $175) For those having alcohol for their rehearsal party, please add Friday evening to your coverage.
Are there restrooms at the barn?
Yes, we have 3 separate and luxurious, air conditioned & heated restrooms for your use.
Are there catering facilities at the barn?
We provide a large, dedicated catering, prep area with stainless steel tables, 4 commercial sinks, a commercial refrigerator & microwave oven.
Caterers normally lease a full set of commercial kitchen appliances from a local rental agency.
Do you have an area at the barn that the bridal party can get prepared before the wedding ceremony?
Yes, we have a beautiful bridal suite inside the barn. This boudoir has 3 private dressing rooms, 4 vanities, a seating area with comfortable furnishings. A cozy place to sip mimosa’s with your bridal party, mothers, grandmothers, etc. before the wedding ceremony.
What do I do about Bar service?
Full, cash Bar services, such as 3 Bartenders, 2 fully stocked bars with Beer, Wine , Liquor, Mixes, Ice and or everything needed for an exceptional bar experience, are included in your venue fee. Rehearsal Dinner and Party bar services are also included.
The Barn at Silver Oaks Estate is fully licensed for alcohol service by The State of Maine. We are the exclusive provider of all beer, wine and spirits during all events.
Within the barn, there is a gorgeous, “Restaurant Quality” bar.
On the lower lawn, we also have a beautiful, covered bar pavilion, with a fully stocked bar adjacent to the outdoor reception arbor for cocktail hours.
Silver Oaks will take care of all your bar needs, whether you choose ‘Open Bar’ or ‘Cash Bar’ or any combination of the two, we have you covered with our in- house bar service.
You do not need to provide any items related to bar service at all. We make it as easy a possible to plan your event. Can you imagine having to provide 600 pounds of ice?
Do it yourself and or BYOB liquor is strictly prohibited by law. (Kind of like walking into a restaurant with your own alcohol)
What do I do about dishes, glasses and flatware?
Dishes, linens flatware and glasses can be rented by several rental agencies listed on our preferred vendors tab. The price per place setting ranges from $6-$8 dollars per setting. A place setting typically includes, A Charger, Dinner, bread and dessert plates, wine, water and champagne glasses.
Does the barn have a fire suppression, (sprinkler) system?
There is nothing more important than the safety of our guests. It is for that reason that The Barn at Silver Oaks Estate is fully compliant with all Maine Fire Standards. We have a state of the art fire suppression sprinkler system, code compliant exit doors, with panic hardware, full exit lighting and fire extinguishers in case of any emergency. Every barn venue in Maine needs to be compliant with these standards or risk having their venue fined and or closed down. This could perhaps be the single most important question to ask your venue. Without a fire sprinkler system, you run the risk of having an investigator from the Fire Marshall’s office show up on the day of your wedding and ask everyone to leave.
What is the procedure for securing my future wedding date?
In order to lock-in your future wedding date, a non refundable date retainer is required. This retainer is 50% of your venue fee. The remaining balance will be due 90 days before your wedding date.
Once you are ready to book a date, we will send an electronic invoice via Quick Books. You can choose to pay via all major credit cards, cash or check.
What is your refund policy?
The retainer for securing your future event date is refundable for a period of 7 days after booking.
We block the date off of our website calendar immediately upon booking, making the date unavailable for other interested couples.
For a period of 7 days after booking, should you decide to cancel your wedding for any reason, your retainer is non refundable. (The only exception will be for active military deployment.)
If you are eligible for a refund of your initial payment, (7 day clause or military deployment), any service fees from credit card companies will be deducted from the total refund due. (Usually less than $350)
Can we come back on Sunday for a Brunch or just to pickup our things?
After a huge party like a wedding, the grounds and the barn will need to be cleaned, straightened, re-stocked and made right. We take Sunday’s off as a family. We are here bright and early on Monday and your rental partners come to pick-up items at this time.
Should you decide to have a Beautiful Sunday Brunch, there is an $800 per hour charge, with a 4 hour minimum. This allows us to hire staff to work through the night to prepare the property for the next day.
Photography Credit: Olivia Copelyn Photography